The DJBC (Direktorat Jenderal Bea dan Cukai) regulation requiring the implementation of IT Inventory in companies within bonded zones demands a system capable of continuously and in real-time recording goods movements, including goods entry and exit, work-in-process production, adjustments, and physical inventory stock-taking. Additionally, the system must generate integrated reports compatible with DJBC systems. This regulation has driven companies in bonded zones to seek solutions tailored to their needs.  IT Inventory was first introduced to the public in 2014 as a desktop-based application. Four years later, in 2018, it evolved into a web-based system known as CEISA 1.0. DJBC has continued to develop the system, and by 2022, CEISA had reached version 4.0.  In 2023, the government set a target for all companies in bonded zones to implement CEISA 4.0. Unfortunately, the implementation process has not been smooth. Many companies have struggled to adapt to the transition from desktop-based systems to web platforms and to understand and utilize the new features offered by CEISA.

Choosing the right IT Inventory system for your company in a bonded zone is a critical decision that requires careful consideration. Here are some steps to guide you through the selection process:

1.Understand the Challenges of Your Company's Inventory System

Before selecting an IT Inventory system, it is essential to evaluate your company's current inventory system. Analyze how goods are recorded and identified, storage locations, and the processes of receiving and dispatching goods, including tracking, updates, or purchase planning. Once these patterns are identified, the next step is to recognize any issues within the inventory system.
Does the company face challenges with goods tracking, stock management, or integration with authorities? By identifying these barriers, companies can align solutions with their specific needs.

2.Integration is Key

For companies in bonded zones, seamless integration with authorities like customs is crucial. Ensure that the IT Inventory system you choose can integrate smoothly with customs systems. This is vital for ensuring data consistency in import and export activities. Additionally, consider implementing access authorization within the chosen solution to prevent unauthorized access.

3.Understand the Software's Functionality

Efficient goods tracking is essential for inventory management. Various tracking methods are available, including barcode scanners, item grouping (lot/batch or serial), or RFID tags. Choose a tracking method that suits your company's operations and preferences. If the solution provider offers customization services, take advantage of them to optimize the system's alignment with your company's business processes.

4.Ensure Scalability and Security

System scalability is an important factor when choosing software. Ensure that the system is reliable and capable of growing alongside your business. Scalability can be assessed by evaluating its performance, response time, capacity, elasticity, and recovery time during disruptions.
Select a system built on robust architecture and supported by industry-leading security measures. To verify this, review the portfolios of solution providers and validate their claims.

SystemEver IT Inventory

SystemEver has over 30 years of experience providing reliable and user-friendly ERP solutions across Asia. Since 2022, System Ever Indonesia has been offering IT Inventory solutions designed specifically for the Indonesian market. With comprehensive features and seamless integration with authorities, System Ever Indonesia provides high-quality products and expert consultants capable of accurately identifying issues and delivering efficient solutions to clients.  System Ever Indonesia offers IT Inventory solutions that guarantee scalability and security, designed to accommodate rapid business growth without compromising data security. This includes the ability to adjust capacity and resources as needed while maintaining high data protection levels through layered security implementations.

Our services as ERP consultants have received global recognition. In November 2024, YoungLimWon Soft Lab, our headquarters, achieved the top position in the Korea Satisfaction Quality Index (KS-QEI) 2024 in the ERP category. We received positive evaluations across all categories within the ERP sector, especially in the 'Quality of Use Index,' which assesses performance, reliability, and usability, as well as the 'Emotional Quality Index,' which evaluates image, recognition, and novelty.  As part of YoungLimWon Soft Lab, System Ever Indonesia upholds the same quality standards. Therefore, do not hesitate to entrust your company's IT Inventory needs to us.

• Clouderp