In bonded zones, “integration” between internal company systems and government authorities is a key factor to smooth operations and regulatory compliance. According to the Indonesian Minister of Finance Regulation No. 65/PMK.04/2021 concerning Bonded Zones, companies in these zones are required to provide easily accessible reports for the Directorate General of Customs and Excise (DJBC) audit purposes.

Unfortunately, this regulation poses a challenge for many companies whose record-keeping is still manual or spread across various, unintegrated systems. As a result, the reporting process is slow, prone to errors, and complicates audit verification.

Hence, this is where integrating IT Inventory with the Report System Bonded Zone becomes crucial. So, what are the key elements of the integration process? Read on!

What are the DJBC Reporting Requirements?

DJBC Reporting Requirements refer to the rules and standards set by DJBC in Indonesia that companies, especially those operating in Bonded Zones, must comply with when submitting reports related to their inventory, imports, exports, and financial transactions.

This regulation is governed by several key rules, including the Minister of Finance Regulation No. 65/PMK.04/2021 as a revision of the previous No. 131/PMK.04/2018 regulation, and the Directorate General of Customs and Excise Regulation No. PER-9/BC/2021, which provides more detailed procedures for the management of Bonded Zones.

Summarizing from the two regulations above, here are the key points related to DJBC reporting requirements:

1. facilitate electronic data exchange
2. utilize information technology to manage goods' inflow and outflow (IT Inventory)
3. ensure data transparency and accountability

Seeing the key points of the requirements, it becomes clear that manual reporting process would no longer be sufficient. In other words, the system integration is mandatory.

So, how do you ensure the right integration?

Key Elements of Integration

Here are three key elements you should look for to ensure effective integration between your IT Inventory system and the Bonded Zone reporting system:

Real-time Synchronization

Every transaction or data change in a company’s internal system is instantly reflected in the Bonded Zone reporting system. For example, any change in goods' inflow and outflow data is immediately updated in the system connected to DJBC. This helps prevent outdated records, data discrepancies, or reporting delays. In addition, real-time synchronization allows companies to respond more quickly if errors or inconsistencies are found.

Automatic Validation

This feature lets the system automatically check and match the data in your company’s IT Inventory with the formats and standards required by DJBC. For example, it can quickly verify if quantities, HS codes, or document numbers are correct and consistent before you send the report. This means less manual checking, fewer mistakes, and more confidence that your reports meet all the rules. By using automatic validation, companies can avoid delays from rejected reports and make the whole customs process smoother and more efficient.

Less Manual Input

Less Manual Input means that the integration system requires very little human intervention when transferring or updating data between the company’s IT Inventory and the DJBC reporting system. Instead of staff having to enter the same information repeatedly or copy data from one system to another, the process happens automatically. This not only reduces the workload for employees but also lowers the chance of errors caused by manual typing or oversight.

Ready to integrate? Try Category A IT Inventory by SystemEver!

The system is designed to meet DJBC standards and surely covers the three key elements of integration.